Practice Areas

Most fragmented adviser panels solve isolated questions: "is my VAT filing correct," "do I need GPSR," "where should the entity be domiciled." None of them owns the whole architecture, which is where institutional risk accumulates. This practice exists to hold that whole — coordinating the regulatory, fiscal, and operational picture as a single moving system, not seven separate checklists.

For clients in scaled engagements, this practice functions as a permanent regulatory counsel on retainer — horizon-scanning forthcoming regulation (PPWR, ESPR, deforestation regulation, digital product passports) and translating it into specific board-level action.

Incorporation is a strategic decision, not an administrative one. The jurisdiction you choose, the shareholding structure you adopt, and the legal form you select all determine your future tax posture, your VAT registration obligations, your ability to access the Polish Investment Zone, and your exposure to Permanent Establishment risk in the markets you sell into.

We work to the brief, not to a template. For most UK and US clients selling physical goods into the Single Market, a Polish Sp. z o.o. is the optimal structure. For clients with specific tax, IP, or holding-company requirements, alternative jurisdictions are assessed before we commit to a recommendation.

VAT is where most cross-border programmes quietly accumulate liability. The interaction between Polish VAT registration (required where stock is held), the One Stop Shop (for distance sales to EU consumers), the Import One Stop Shop (for shipments under €150 from outside the EU), and the various national reporting regimes is where untrained advisers most often produce confident but incorrect answers.

We coordinate qualified Polish accounting and tax advisers for filing, and own the strategic posture: which registrations are required, which are optional, which create exposure, and how the architecture evolves as the July 2026 removal of the €150 EU import duty threshold takes effect.

Since December 2024, GPSR has required every product placed on the EU market by a non-EU operator to have a designated EU Responsible Person on file. For clients without an EU entity, we provide the legal role directly. For clients we have helped incorporate, we operate the Responsible Person function on behalf of the client's own Polish entity — structurally more defensible, contractually cleaner, and aligned with the entity's regulatory standing.

Either way, the practical work is the same: maintaining technical documentation, responding to market surveillance authorities, coordinating product safety investigations, and ensuring labelling on physical goods carries the correct Responsible Person identification.

The decision between a contracted 3PL and a wholly-owned warehouse is consequential and is usually made too early in most market entry programmes. We treat it as a structured decision: projected volume, SKU profile, return rates, customer-promise speed, capital availability, and PIZ eligibility all feed the assessment. The output is a recommendation grounded in numbers, not in a logistics partner's sales deck.

For 3PL engagements, we run formal selection processes against a panel of Polish operators, audit candidates on commercial and operational terms, and negotiate framework agreements that protect the client commercially through scale. For own-warehouse, we coordinate site selection, structural fit-out, and the operational launch sequence end to end.

Substantive EU presence requires substantive local people. The "presence in a box" model — an empty entity with a nominee director and no employees — is increasingly fragile against fixed-establishment tests, customer due diligence, and the operational realities of running a warehouse or commercial team.

We do not operate as a recruitment agency. We work alongside clients to define role specifications, coordinate qualified Polish search and recruitment partners, and structure the onboarding and Polish-law employment arrangements through specialist counsel. The objective is real local substance, properly contracted.

Poland operates one of the more meaningful tax-incentive regimes in the EU. The Polish Investment Zone allows qualifying investments to receive up to 70% corporate income tax exemption on profits generated by a new investment, for periods extending to fifteen years. Eligibility is technical and dependent on capex thresholds, regional location, sector, and employment commitments.

We do not file PIZ applications ourselves — that is the work of qualified Polish tax counsel and PAIH-registered advisers. Our role is to assess client eligibility at the structuring stage, model the financial impact alongside conventional tax posture, and coordinate the application process with the right specialist partners. For clients with capex programmes above the relevant thresholds, this can materially reshape the economics of the EU entry.